Resignation Letter Format — Simple Samples & Free Writer
Resigning doesn't need a long letter. A good resignation letter is short, polite and clear about your last working day. Copy a format below or let the writer create one from your details.
Ready-to-copy samples
Replace the parts in [square brackets] with your own details.
Simple resignation email
Subject: Resignation – [Your Name], [Designation] Dear [Manager's Name], Please accept this email as formal notice of my resignation from the position of [Designation] at [Company Name]. As per my notice period of [Number] days, my last working day will be [Last Working Day]. Thank you for the support and opportunities during my time here. Regards, [Your Name] [Employee ID]
Formal resignation letter (print)
Date: [Date] To, [Manager's Name] [Designation] [Company Name] Subject: Resignation from the post of [Your Designation] Respected Sir/Madam, I hereby resign from my position as [Your Designation] at [Company Name] for personal reasons. In line with my notice period, my last working day will be [Last Working Day]. I am grateful for the guidance and experience I have gained here. Thanking you. Yours sincerely, [Your Name] [Employee ID]
Write your own in seconds
Type your situation in any words, including Hindi or Hinglish, and get a complete, ready-to-send letter.
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Tips
- Address it to your reporting manager and keep HR in copy.
- State your designation and your last working day clearly.
- Keep the reason short or leave it out. You don't owe a long explanation.
- Stay positive. You may need a reference or a relieving letter later.
Frequently asked questions
What is the correct resignation letter format?
Subject line, salutation, one line stating you are resigning from your designation, your last working day as per notice period, a brief thank-you, and your name with employee ID.
Can I resign by email?
Yes. Most Indian companies accept resignation by email. Send it to your reporting manager with HR in copy and save the sent email.
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