Relieving Letter & Experience Letter Request — Email Samples
Your new employer will usually ask for a relieving letter and an experience letter. If HR hasn't sent them yet, these emails help you ask, and follow up, politely.
Ready-to-copy samples
Replace the parts in [square brackets] with your own details.
Request for relieving and experience letter
Subject: Request for Relieving and Experience Letter – [Your Name], [Employee ID] Dear [HR Name], I served as [Designation] in the [Department] team, and my last working day was [Last Working Day]. I kindly request you to issue my relieving letter and experience letter, as my new employer has asked for them. Please let me know if any formalities are pending from my side. Thank you for your help. Regards, [Your Name] [Employee ID] [Phone Number]
Polite follow-up for a delayed relieving letter
Subject: Follow-up: Relieving Letter – [Your Name], [Employee ID] Dear [HR Name], I am following up on my request dated [Earlier Request Date] for my relieving and experience letters. My new employer needs them by [Deadline]. I would be grateful if you could share them at the earliest or let me know if anything is pending from my side. Thank you. Regards, [Your Name] [Employee ID]
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Type your situation in any words, including Hindi or Hinglish, and get a complete, ready-to-send letter.
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Tips
- Mention your employee ID, designation and last working day.
- Ask for both letters in one email if you need both.
- If it's delayed, follow up after a week and mention your new employer's deadline.
Frequently asked questions
What's the difference between a relieving letter and an experience letter?
A relieving letter confirms you have been released from duties after completing exit formalities. An experience letter confirms your role and how long you worked there. Many companies issue both.
How long does it take to get a relieving letter?
It usually comes after your last working day and exit formalities are complete, often within a few days to a few weeks depending on the company.
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